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Treasurer

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Treasurer

  • Treasurer: Stacey Allen
  • (618) 665-3727
  • (618) 665-4317
  • 111 Chestnut Street
    P.O. Box 88
    Louisville, IL 62858

The County Treasurer has the responsibility to receive, invest, and distribute the revenue and public monies of the county. This office also keeps accounts of all monies paid out.

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Common Questions & Services

Payments must be specifically authorized by law or by the County Board. It is the duty of the County Treasurer to invest and reinvest any funds that are not used within 30 days. The County’s money is invested in banks in Clay County and State of Illinois Treasurer’s Illinois E-Pay Fund Program. Investment objectives are safety of principal liquidity and maximum rate of return. Each month, the Treasurer reports to the County Board the amounts of money invested in banks that are listed by account and type of investment. The County Collector prepares bills and receipts for the purpose of tax collection of real estate and mobile home taxes within the county.

Upon receipt of the tax monies, the County Collector proceeds to disburse these funds to the various taxing districts. Tax collection funds are kept in interest bearing accounts. The interest earned on these accounts is disbursed to the various taxing districts proportional to the amount of tax collected for them. The County Collector holds a tax sale at the end of every tax year to sell the tax on every parcel that remains unpaid.

Pay Your Taxes Online With a Credit Card:

  • We will start accepting payments after the tax bills are mailed.
  • Payments must be for the exact amount of the bill.
  • Real Estate Payments made after the due date must include interest of 1.5% per month, as provided by Illinois State Statutes.
  • Mobile Home Payments made after the due date must include a $25.00 per month penalty with a maximum of $100.
  • There will be a convenience fee charged. This fee IS NOT charged or collected by this office.

 

Payment can be made:

You may make the following payments via E-Pay to the Clay County Treasurer by clicking on the link below. The county accepts MasterCard, Visa, American Express, & Discover Cards.

Genealogy searches, and public terminal at the counter for pro se filings.

Record Searches are done for the statutory fee of $6.00 per name searched. A written request with payment for search and self-stamped, addressed envelope are required. Copies are $2.00 for the first page, $.50 cents for the next 19 pages, and $.25 cents for each page thereafter. Any computer-generated information is $6.00 per page.

NO PERSONAL CHECKS FROM INDIVIDUALS OR PRO SE FILINGS WILL BE ACCEPTED FOR PAYMENT OF FINES, COSTS, FILING FEES AND ETC..

Real Estate Tax Questions & Answers

YOU WILL RECEIVE ONLY ONE TAX BILL. IT IS PAYABLE IN TWO INSTALLMENTS.

  • You can review your tax bill at https://clayil.devnetwedge.com
  • For assessment, property description, multiplier, exemption questions and address changes contact the Supervisor of Assessments Office at 618-665-3370.
  • For tax rate, tax levy and delinquent tax questions contact the County Clerk’s office at 618-665-3626.
  • For tax billing and payment questions contact the County Treasurer’s office at 618-665-3727.

 

When is each installment due?

  • Installment dates are approximately 30 days after mailing for the 1st installment date with the 2nd installment date being 60 days after the 1st installment date.

 

Can I pay both installments at once?

  • The entire bill may be paid at one time up to the first installment date without any penalty. If the entire bill is paid anytime after the first installment date, there will be penalty added even if paid before the second installment due date.

 

Where can I pay my taxes?

  • You may pay by mail. Mail the appropriate payment stub(s) and your payment to Clay County Collector, PO Box 88 Louisville, IL 62858; retain the upper portion of the bill for your records. Your cancelled check will be your receipt.
  • You may pay in person at the Clay County Treasurer’s Office: 111 E Chestnut Louisville, IL 62858, 8:00am – 4:00pm Monday through Friday except on holidays.
  • You may pay by credit card online at https://www.govpaynow.com PLC # a00082. A convenience fee does apply for credit/debit card. Fees are not retained by the county.
  • You may drop your payment in our secure drop box located outside our office at 111 E Chestnut, Louisville IL 62858.

 

What if I cannot pay my taxes by the statutory due dates?

A penalty is effective after each installment due date(s) pursuant to State Statutes. Penalty is added at a rate of 1½% per month/effective on the first day following each due date. Parts or fractions of month will be considered as a whole month. Upon mailing delinquent notices $10.00 will be added to each tax bill for certified letter/ publication cost. If you are late, you may still pay your taxes and penalties up until the tax sale date. On the date of the tax sale, your taxes (not your property) will be offered and sold to a tax buyer who will then pay your taxes for you. You will then be liable for the tax amount and penalties sold at the tax sale plus cost and interest at the rate determined by the sale. In most cases, you have two years to redeem your taxes before the tax buyer can pursue taking deed to your property.

 

How do I pay taxes after the due dates?

To redeem (pay) your back taxes, contact the County Clerk’s Office at 618-665-3626 and ask for the redemption amount. You will need to know your parcel identification number. Payment for back taxes must be by cashier check, money order or cash. Personal checks can not be accepted.

 

What is my parcel identification number (PIN)?

Your PIN number, parcel identification number or permanent property number, identifies your particular piece of property. It is located on your tax bill in the upper right in the Parcel ID box. If you need this number, contact our office at 618-665-3727 with your name and property address and we can provide you with a PIN number.

 

I haven’t received my tax bill yet. When will I get it?

Call the County Treasurer’s Office at 618-665-3727.

 

What if I do not receive a bill?

If you do not receive a bill, it is your responsibility to contact our office to get a duplicate bill. Failure to receive a tax bill, or receiving one late for any reason, will not relieve the taxpayer from paying taxes or late payments.

 

What if I receive a bill that is not my responsibility to pay?

If a mortgage company is to pay your bill, you should forward the bill to them. If you no longer own the property and you know the name and address of the new owner/taxpayer, please forward the bill to them. The bill can also be returned to our office along with a note giving us any information that you may have regarding the name/address of the correct taxpayer. Upon receipt of the bill, we will make every effort to get the bill to the correct taxpayer.

 

What do I do if I believe my tax bill is incorrect?

The County Treasurer’s office at 618-665-3727 has information pertaining to the actual tax bill amount. The County Clerk’s office at 618-665-3626 can answer questions about various tax rates and levies. The Supervisor of Assessments at 618-665-3370 can offer assistance related to the filing of assessment complaints and the following exemptions: The Homeowners Occupancy Exemption, The Senior Citizens Homestead Exemption, The Senior Citizens Assessment Freeze Exemption, the Homestead Improvements Exemption, and the Disabled Veterans Exemption. Check your bill(s) to see if you have been given credit for the exemptions that you’re entitled to. Some of the exemptions require paperwork and signature every year. If you believe exemptions are missing, contact the Supervisor of Assessments Office at 618-665-3370.

 

I need to change the mailing address on my property tax bill.

You can email or mail a signed paper with an address change request to the Treasurer’s office. The mailing address is PO Box 88 Louisville, IL 62858.

Mobile Home assessments are determined for tax purposes in January of each year. The owner of the record as of January 1 is responsible for that year’s Mobile Home Privilege Tax. Tax bills will be mailed by the Treasurer’s Office. Tax bills must be paid on or before the due date shown on the tax bill. After the due date, a $25.00 per month penalty with a maximum of $100 will be assessed to all outstanding balances.

All Mobile Home Taxes not paid before the date of the annual tax sale will be sold at the tax sale. If sold taxes are not paid within two years and 6 months from the original tax sale date, the tax buyer can get a title to the mobile home.
If you receive a Mobile Home tax bill in error or if any information on your Mobile Home tax bill is incorrect, please contact the County Treasurer’s office at 618-665-3727.

The properties for which the taxes were purchased by the Trustee and not redeemed within 2 1/2 years become deeded to the County. These properties are then offered thru a sealed bid auction, sometimes known as the Surplus Auction, held once a year.

Catalogs are available in our office or online at www.iltaxsale.com

Sale Catalogs for the sealed bid auction will be available in our office or online at www.iltaxsale.com approximately 1 month before the auction. Cost is $5.

Please be sure and drive to the location of any property you are interested in, as the addresses listed in the booklet are not guaranteed. Each property should have a sign on it.

There is a minimum bid which is listed in the booklet.

The sealed bids are sent to the Trustee’s Office where they are opened. The Trustee’s Office will notify the winning bidders. The process takes approximately 1 week.

 

Annual Tax Sale

In order to participate in the annual delinquent tax sale as a tax buyer please read the following.

  • Refer to Illinois Compiled Statutes, Chapter 35, beginning at 35 ILCS 200/21-190 (Article 21, Division 4). The Illinois Compiled Statutes can be viewed at ilga.gov/legislation/ilcs/ilcs.asp
  • Please be aware that when you purchase at the tax sale, you are purchasing taxes, not property. Purchasing tax is a complex legal procedure. It is advised that you read the above referenced Statutes and/or contact an attorney for assistance.
  • Register in writing 10 working days prior to tax sale with the County Treasurer’s Office. Contact the Treasurer’s Office for the exact date. Registration form is available below.
  • Delinquent tax sale listings are published in The Clay County Republican.
  • Tax sale is held at the end of the tax cycle at the County Treasurer’s Office.
  • Subsequent taxes may be paid in the Collector’s Office one day after the second installment due date.
  • Additional information may be obtained by contacting the Treasurer’s Office at 618-665-3727.

Tax Buyer Registration Form click here